SAP Digital Access: Document Pricing in Practice

Why the document model replaced the user fallback

The named user fallback was sensitive to the third party application user count and produced a measurement that the customer could not predict at the integration design time. The document model counts the SAP document created or updated through indirect access and produces a measurement tied to the business process volume. The customer can size the document count at design time and align the commercial total to the business plan. The model launched in 2018 and is the default treatment for contracts written after that date. Older contracts can convert to the document model through the SAP digital access adoption framework. Reference the indirect access explained analysis and the digital access conversion analysis and the licensing models explained pillar and the license audit complete guide and the indirect access expertise.

The nine document catalog

The nine document type catalog covers the sales order, the invoice, the purchase order, the financial posting, the time entry, the goods movement, the master data record, the service entry sheet, and the quality notification. Each document type has a list price per document. The list price varies by document type and reflects the relative business value. The customer maps the integration document footprint against the catalog and estimates the annual document count per type. The estimate informs the commercial position at the renewal cycle and at any new integration design review. Reference the digital access conversion analysis and the indirect access explained analysis and the indirect access detection analysis and the licensing models explained pillar and the contract review analysis.

The measurement source

The measurement source is the SAP Passport tool combined with the document table count. The Passport tool tags inbound calls to SAP from third party applications and routes the tag into the audit data collection. The document count per type is read from the SAP transaction table and filtered by the Passport tag. The customer holds the document log and the table count in the evidence pack. The reconciliation between the Passport measurement and the customer table count is the audit defense control. The reconciliation runs at the audit window and at the renewal cycle. Reference the indirect access detection analysis and the license API analysis and the audit data collection analysis and the annual measurement analysis and the LAW tool guide.

Customer programs that reconcile the Passport measurement with the customer document table count quarterly close the digital access audit proposal before the renewal commercial negotiation opens.

The tier structure

The tier structure provides volume discount on the document count above the entry tier. The tier breakpoints sit at the small, medium, large, and very large document volumes. The discount per tier ranges from twenty to forty percent depending on the SAP price list window. The customer commercial position rests on the tier selection that fits the projected document volume. The position also includes the bundle discount where the document count combines across multiple document types. The senior advisor reviews the projected count and the contract amendment language to produce the defensible commercial total. Reference the renewal negotiation expertise and the multi year traps analysis and the volume discounts analysis and the enterprise agreement analysis and the contract review analysis.

The defensible digital access total

The defensible digital access total has five components. The integration map that lists every connection that produces a counted document. The document estimate per type against the nine document catalog. The Passport measurement reconciliation against the customer table count. The tier selection that aligns to the projected document volume. The evidence pack that retains the integration log, the document table count, the Passport export, and the contract amendment. The five components produce the digital access total that withstands the SAP audit and informs the renewal commercial position. Reference the security audit pillar for the cross cluster control surface and the compliance framework pillar for the regulatory map. Reference the security audit pillar (cross cluster reference) and the compliance framework pillar and the license audit complete guide and the indirect access expertise and the renewal negotiation expertise.

For the broader context, our license audit complete guide (cross cluster reference) and compliance framework pillar document the response posture and the regulatory map that govern SAP risk. The GRC and security expertise page documents the senior advisor methodology, and the audit defense expertise page documents the senior advisor playbook. Confidential consultation is available through the contact form.